In this digital era, it has been seen that businesses are moving to digital transform technologies to gear up their business. Every businessman wants to earn maximum return on investment and reduced costs. To earn a good revenue and minimise the cost, organizations have to automate their businesses. Business system automation will lead to less human intervention resulting in more effectiveness in each task that has been done manually.
Automation in business will set you free from the repetitive tasks and let you focus on your goals. It will simplify your day to day tasks making the tasks more effective and efficient and quicker.
Why should you Automate your Business?
To achieve heights in your business, it is very important to do the smart work. Smart work is much more beneficial than spending a lot of time on tedious tasks. Why to waste your precious time, if you can do those tasks on just a click with the help of business system automation.
Efficiency and Productivity go hand in hand. If you are doing tasks with efficiency then only productivity will be increased. But just by prioritizing your work will not lead to efficiency and productivity. This is the time when business automation comes into the scenario.
With the automation in business, a balance will be maintained in the important tasks and repetitive tasks, resulting in better business workflow. It will allow you to streamline your business workflow in order to concentrate on your vision.
Let’s have a look at a few points that will tell you why you should automate your business.
1. Builds Connection between Teams
It is very important to have connections between the different teams of the organization. Sometimes, the marketing team has some leads, at that moment they need to tell the sales team so that they can take over. At that moment, it is very important that they have a connection between them. Automation in business will establish those kinds of connections in which there will be alerts automatically about the leads and the teams can interact with each other effectively.
2. Effective Communication
Assume a client raised a ticket. Somebody from the service division answered back and explored the client to technical support, as it was a tech-related question. Following three days, a similar client gets in touch with you once more, yet you have no history of what occurred or why the ticket is as yet not shut.
Automation in Business kills this sudden progression of communication and brings together it. This permits the service department to know whether the tech group answered and how he should take the ticket forward if the client returns. There is a report on each client discussion and collaboration under one framework, notwithstanding having continuity.
3. Defined Workflow
To complete a task multiple steps are to be followed and to complete these tasks multiple members are required. These tasks need to have a very much characterized work process to track everything is followed and continuous.
This is effectively possible using automation for business, in light of the fact that there are set guidelines, cautions, and subsequent meet-ups that can be automated. So every task advancement can be productively followed and explored. Automation in Business also helps in keeping up consistency and simplicity in the management. Through business automation, you can check the status of whether A finished step and moved it along to B, so B can complete it and send it along to C.
4. Ensures Accountability
With different tasks and equal running business workflows, it gets extreme to follow and oversee who is doing what and to check who is responsible for what. Envision that a task that should have been finished in three days took five days for completing it. For what reason was there a two-day hole? Finding out about this important data is significant, and business automation helps in monitoring everything.
5. Improved Process Management
Each business work process and procedure has certain parameters and requires equivalent measures of business automation to break down productivity. Without automation in business, you can not increase the burden and expel the repetitive tasks totally from the system. You will not have the option to investigate if the present work process or procedure can be done in less time or with a little workforce.
If you acquire automation for business, it gets simpler to deal with the procedure. You will be able to analyze what parts of a procedure or work process ought to be automated. When you automate these parts, you can verify whether this procedure or work process requires more workforce or additional time.
What Business Processes should you Automate?
Business System Automation is not just restricted to some functions. There are some factors that indicate you need to automate your business. These are:
Time Consuming Tasks
Tasks that require multiple employees
Impact on other systems and processes
If any of the areas meet the above criteria, you need automation for business. There are certain areas where you need business automation.
1. Employee Onboarding and Payroll
Employee Onboarding and Payroll requires a lot of time and effort. Collecting documents from the candidate, collecting and filing papers is a time-consuming task. Remembering every time that you have to file a payroll or submit the taxes of the employees is a headache.
With the help of company automation, you can make things just on a single click. Business automation will remind you about filling the papers for taxes and what all documents you have to collect. The employees can submit their documents to the system itself, there is no need to collect the documents from them. Hence, Business system automation will ease your life.
2. Training the Employees
Training employees is not an easy task. You need to assign a mentor for the employees you need to train, you need to create a training plan for them and track their progress as well. This requires multiple employees and it is a repetitive task.
If you apply automation in business these all things your system will do for you. You just need to sit back and focus on other important tasks. Your system will automatically assign a mentor for your employees and will track their progress as well. Everything you require to train your employees your system will do for you.
3. Email Sorting
According to a study by GlobeNewsWire, “Small & medium enterprises are expected to adopt business workflow automation on a large scale. Small & medium enterprise segment is estimated to create an incremental opportunity of more than US$ 1,600 million during 2017-2026.”
Our inboxes are full of emails and when it comes it comes to email sorting it is such a pain if you are doing it manually. Business system automation will collect all the unimportant tasks and send you the report of all those emails on a weekly basis. This way your system will remain clean and you will not face any problem in email sorting.
4. Social Media Marketing
According to Ultimate Marketing Automation Stats,” On average 51% of companies are currently using Marketing automation. With more than half of B2B companies (58%) plan to adopt the technology.”
If you are not a social person and forgets to post on social media about your business. In that scenario, you require company automation. Business automation will do this for you. It will send you a reminder to post on social media about your business. Because, it is very important to do the marketing of your business, and social media marketing helps you with this.
5. Mileage Logging
According to Mckinsey Research, “ When it comes to business processes, 60% of occupations could save 30% of their time with automation some of these tasks that could save time include generating sales leads, approving paperwork, and processing documents.”
When tax season arrives, many entrepreneurs come into tension about receipts and they build a journal for this. If you are also doing this manually, you require automation in business. It will keep a record of wherever you are going and you will not face any problem when you have to file a tax, all the records will be there with you.
Ways to Automate your Business
Business Automation will help to streamline your business as well as bring your business on cloud. There are certain ways to automate your business. These are as follows:
1. Bring Manual Processes to Automated Ones
As opposed to building start to finish solutions to automate entire pieces of your business, an iterative methodology can be less expensive and speedier to go live. For instance, locate a manual procedure for which basic instruments can be embedded to make that procedure faster. After some time, as these tools get increasingly refined, you may naturally develop to a completely automated process.
2. Culture for Automation
It is very important to have a culture that will help employees to accept the change. At times, when you bring automation in your company, the employees will have a fear of losing their job, Because business automation will reduce the human intervention and mostly the work will be done by the system.
You need to make a culture and make them understand about the benefits of business automation as well as the future of it. Make them understand this will make them focus on other important tasks.
3. Start with Small and focus on Larger Impact
Another way to automate your business is to start with small and focus on the larger impact of it. For example automating sending messages now and again that are generally advantageous for your organization.
This will empower you to keep in contact with organizations around the globe without stressing that you may be disturbing them when they are with their families or somewhere else. It took only a couple of moments to set up however will save your time in missed connections and resulting in profit from automation.
4. Analyzing your Processes
The other way of automating your business is to analyze your processes. If you haven’t done a streamlining review as of late, it’s an ideal opportunity to distinguish the information section forms, approval procedures and audit forms that require the most client input.
Measure these procedures by the quantity of clicks and levels, just as associations and cycles. Those with the most noteworthy numbers have the most significant need and rate of investment (ROI). Work with your sellers or inside to create solutions and this will help you to gain profit from automation.
5. Creating Sales and Business Cycle
To gain profit from automation, it is important to maintain sales cycle as well as business cycle. A sales cycle begins when a client shows intrigue and closures when they purchase. With a business cycle, you market and drive individuals toward your item or service. The vast majority don’t have the cash to build up a business cycle when beginning. Large organizations live in the business cycle. They go through cash making traffic. To automate your business, you need a business cycle that gets steady eyeballs on your business.
Tips for Business Automation
Adopting a better business automation software will not solve all your problems. You need to take care of certain things while doing business automation.
Here are some of the tips that will help you in business automation. These are as follows:
The first tip to automate your business is to execute with a clear understanding of what assignments are included, who is dependable and when each task should be executed.
Another tip to automate your business is to have clearly established goals and objectives.
Measure and analyze the results with facts. Things will not give you results overnight. Business automation will streamline your business and will reduce the human intervention, resulting in employees to take time to accept this change.
Invest a proper time to educate your employees about this automation process, so that they can use it effectively.
To experience a good return on investment, you need to have a long term outlook.
Try to start with readymade automate solutions for your tasks and try to implement it.
How can RexWeb Help you?
It is essential for business to maintain a equilibrium in between the productivity and efficiency. Business Automation will help you in this. But, you will be wondering how will you automate your business? Our team will help you to automate your business resulting in cost reduction and increased productivity. We have provided our custom solutions to our clients to automate their processes through data analytics, data visualization, process automation with digital transformation and brought their business on the cloud.
Our dedicated team will help you in streamlining your operations with the business process automation software. We will help you to take your business to the cloud with a delightful automation experience.
Our Business automation solution will help you to cater to your data security needs. With business automation, you will be able to control the permission to provide access to specific data.
Want to know more about us, how can we assist you in automating your processes, feel free to contact us at www.rexwebsolutions.com.
Business Automation will help you to streamline your business with less human intervention. The above we have discussed how you can automate your business, what ways you can apply to automate your business and why you should automate your business.
You can also gain profit from automation and lead your business to growth and development. There are a lot of entrepreneurs who are not able to focus on their vision because they are stuck in repetitive tasks that take all their time. But not anymore, Business system automation will help you to focus on your main vision.
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16+ years of experience in the digital design industry, including the
launch, design and production of innovative product concepts with a clear vision. Result-oriented program director delivering years of extensive and cross-cultural experience in the field of end-to-end IT solutions and road map creation.
Being a tech. lover, he functions in a transparent manner with customers and the companies he partners with. He believes in continuous innovation. As a strategic leader, he has repeatedly demonstrated his strengths – combining business acumen with strong financial discipline, deep operational expertise and organizational management skills to effectively expand companies, guide them through successful turnarounds and revitalizations, and manage them across all stages of the business life cycle.
Partnerships & Certifications:
Rex Web Solutions enables companies to discover and solve problems of inefficiency, delays or lack of qualified resources through software automation. In order to provide our clients with top-notch solutions, we check and execute our market automation tech recommendations with businesses.
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